Goodbye US Post Office

STOP relying on the US Post Office for your payments

Now more than ever, you should STOP relying on the US Post Office to send out your invoices and to receive prompt payments from clients! Here's one MORE reason why-http://bit.ly/10OCF56-our mail is about to get even slower, even if Saturday delivery is preserved. Go electronic using custom methods that suit you, and your payments will speed up. Many clients prefer to use electronic methods as well. I can show you how you can accommodate them.

Hey! Whose Money Is It Anyway?

I finally got to reading some of my paper mail. My bank, a local CT-based bank, where I have kept my business account for almost 10 years, has decided to charge me $9.95 a month for keeping an average balance below $2500.00.

What? Huh?

I banked with them in the first place because they offered free business banking.

I was trained as a banker so I understand this industry and I certainly don't believe in paying for a checking account: it's MY money, not theirs, so why pay the bank for using my money?

And a hit of $9.95 a month? for balances under $2500.00?

I don't know about you, but it's my deliberate intent to wisely use my company's money and not leave it idle in the bank. I pay myself for all this hard work!

So I called to protest. No sympathy, as you would expect, from the automatons at the toll-free number. They'll notify management. Ho hum.

I called my usual branch manager. He left the bank a few months ago. Besides, I was told, my account has been moved to another branch because a few times I went to make a deposit there on my way to the highway. It's clear across town; my usual, and now former, branch is 1 mile away.

So I need to call the manager there, who won't know me, so I didn't waste my time or his/hers to call. Anyway, why did they take the unilateral decision to move MY account without any notice?

Ok, as you can tell I wasn't happy.

So this afternoon I made an appointment to go to the local branch of another CT-based bank and opened a free checking account with a delightful banking representative named Wadie. I get all the services, and more, that I am used to.

He assured me that I will never pay a monthly service fee for business checking. I guess I will have to believe him. He is now my personal banker.

$44.00 later for the 250 paper checks I had to order online, I am satisfied. (Yes, every so often an e-payments guy like me needs a paper check!)

Lessons:
1) Read your mail carefully for little notices that are BIG changes.
2) Bank where you feel welcome.
3) You don't have to pay ransom for your money in a business checking account!

Preparing your company for a recession

An article dated 30Jan08 by Tim Reason on CFO.com entitled, "Preparing Your Company for Recession" and was subtitled "Face it: Financial Crises are Inevitable. To Emerge Strong, Companies Must Be Quick and Smart in Their Responses" spoke about 3 general ways to prepare for a recession:
1) seek ways to reduce costs
2) optimize working capital
3) measure your performance

How right he is.

I want to embellish some of his points hinting at how our services work to prepare any size company or nonprofit for the economic downturn we are in and will see continue for a while. But why wait for a recession to implement keener business and achieve smarterpayments (name rings a bell, huh?)?

1) How can you reduce costs that can be pared down, and use technology to do so?
Think anew about all your routine processes and ask: Is there a better way? Does it have to be done this way? Can technology, especially email and the internet, accomplish the same?

Consider paper invoicing, mailing and labor costs: could an invoice travel from you to your customer by email, be opened and paid all in one transmission? Sure. See this blog's most recent posting or cruise over to our greinvoice website, for details of a new service we offer: http://www.greinvoice.com. Imagine saving postage (goes up again in May!), paper and envelope costs (I cannot believe how expensive paper is getting), and getting paid faster right on the email/web-based invoice you send the customer. That gives you more time and money to do other things like optimize your cash flow or measure your business results while your payment is on its way to you. Win win.

2) Why not optimize working capital: that's an essential practice even in good economic times?
Have you tried to get a loan recently? Bank liquidity is drying up; I know, a bad pun, but you get the point. Bankers sleep best at night knowing their customers' working capital (especially their CASH FLOW) is as smooth and efficient as possible. After all, that's what's paying them back.

However, banks do not market all the best solutions. You need to go outside the banking industry to find out about ways to improve cash flow. Independent financial consultants offer new ways that banks don't offer. And each service should be tailored ot your specific needs. Like: faster cash in the bank account, no matter who helps you get it there faster, is what makes a lower interest rate on your loan, or whether the bank gives you a loan at all. If you don't do this, someone at the bank will measure your efficiency, which brings me to #3.

3) How and what do you measure? Who has the time????
Statistical measurement is anathema when your business is growing quickly. There's just no time to stop and measure. When business slows down, you are fixated on revving it up. Once again, no time or inclination to measure.

Certain services we offer provide historic totals and other ways at looking at your business graphically and seeing things in a new way. We made it easy to see a graph or chart, so you could gain new insight. If you do not measure your business, your banker will (see discussion in #2 above).


So, there you have it, another installment of how we can help you prepare for the recession. Just ask, or we may just suggest a few services.